CSHEMA 2003 Conference

Campus Safety, Health & Environmental Management Association
2003 Annual Conference

Technical Program:
Abstracts & Presenters

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(1) Assessing EH&S program client expectations and perceived levels of service
In recent years, university environmental health & safety (EH&S) programs have adjusted their operations to become more service oriented. Some programs even conduct routine client surveys, asking about the perceived level of service provided. But unless one understands what the client‚s expectations are, the results of any service assessments are moot. The formal solicitation of client expectations is important because the exercise identifies what is perceived by the client as important, and in some cases, reveals expectations that are unrealistic and thus never achievable. In the fall of 2002, the University of Texas Health Science Center at Houston (UTHSCH) EH&S Department distributed a client service assessment survey adapted from the SERVQUAL tool used in some service industries. The SERVQUAL tool examines five areas identified to be essential to client satisfaction in the service industries: tangibles, reliability, responsiveness, assurance, and empathy. In the modified version used in this study, seven paired questions were used. The first asked about the client‚s perception of a characteristic exhibited by an excellent EH&S program, and the second asked about how the UTHSCH EH&S was fulfilling this expectation. The results of the survey were fascinating, as the exercise revealed interesting educational opportunities for both parties involved in the process. The EH&S departmental staff developed a better understanding of the client‚s needs and efforts are underway to educate the clients on issues that likely cannot be achieved with current resources. The actually solicitation process also proved to be valuable, as many client‚s written notes expressed their appreciation for the EH&S department‚s interest in assessing and improving the quality of the services provided.
Presenter
Robert Emery, University of Texas Health Science Center at Houston
Robert.J.Emery@uth.tmc.edu
Dr. Robert Emery is the Executive Director of Environmental Health & Safety for The University of Texas Health Science Center at Houston and Associate Professor of Occupational Health. Bob has over 20 years of experience in health & safety and holds masters degrees in health physics and environmental sciences, and a doctorate in occupational health. Bob is board certified or registered in all of the main areas of health & safety; health physics [Certified Health Physicist, CHP], occupational safety [Certified Safety Professional, CSP], industrial hygiene [Certified Industrial Hygienist, CIH], biological safety [Registered Biosafety Professional, RBP], hazardous material management [Certified Hazardous Materials Manager (CHMM))] and risk management [Associate in Risk Management (ARM)].

(2) Evaluation of EHS Emergency Response Actions
Review of emergency incidents is an essential component of emergency preparedness and is an excellent training tool. My staff documents each "emergency" incident to which EHS responds. There were 97 such incidents at the University of Missouri-Columbia in 2002. These incidents involved hazardous materials, radioactive materials, sharps, fire, odor complaints and the like. I will review the overall data by presenting information on the kinds of incidents and when they occur (broken down by month and time of day). I will present the form we use to document each response. Last, I will review selected incidents as case studies to describe some of the good things we did and some of our thoughts on how we could have done things better.
Presenter
Peter C. Ashbrook, University of Missouri-Columbia
ashbrookp@missouri.edu
Peter Ashbrook has been Director of EHS at the University of Missouri-Columbia since 1999. Prior to that he was in charge of the hazardous waste management program at the University of Illinois at Urbana-Champaign for 17 years.

(A1) Overview of EPA Inspections and Some Possible Solutions Before They Arrive On-Site
EPA is mandated to protect human health and the environment. One way in which this is accomplished is through their Office of Enforcement and Compliance Assurance, or OECA. Their mission is to ensure compliance with the nation's environmental laws. The
College/University sector is but just one of many sectors EPA targets. Why, what has been learned, and how to move forward to address environmental compliance issues on your campus before they arrive will be discussed.
Presenter
Suzanne Howard, Campus Consortium for Environmental Excellence
s.suzannehoward@comcast.net
Suzanne Howard is an Environmental Health and Safety consultant specializing in the college and university sector. She is an active member of the Campus Consortium for Environmental Excellence, a New England based group of colleges and universities who's mission is to support the continuous improvement of environmental management in higher education. Previously, she was Director of Environmental Health and Safety at Boston College for over nine years. Before joining Boston College, Suzanne spent several years working on environmental projects in Massachusetts and at Boston area hospitals. Ms. Howard holds a Masters degree in Environmental Health from Boston University’s School of Public Health and a B.S. in Biology with a minor on Chemistry from Oneonta State College in New York.

(4) The EH&S Management Plan: A Tool for Programmatic Evaluation and Budget Submittal
EH&S Managers have an obligation to ensure University Administrators are advised of the health, safety and environmental risks of the institution. We are required to submit information to senior management for budget allocation and program reporting purposes. However, information is often presented to different parts of the organization for varying purposes. This presentation will focus on a methodology and tool utilized for integrating EH&S programmatic evaluation with budgetary information using a task and risk-based approach. This provides for integration of the risk status of the institution‚s EH&S programs and provides a tool for EH&S managers to evaluate the programmatic impact of budgetary implications in terms of overall institutional risk. The methodology can also serve as a tool for programmatic planning during times of budgetary downsizing.
Presenter
Lawrence M. Gibbs, CIH, Stanford University
lgibbs@stanford.edu
Larry Gibbs is Associate Vice-Provost for EH&S at Stanford University. He is a certified industrial hygienist with over 20 years of experience in managing safety, health and environmental programs. He serves as a consultant for industrial, pharmaceutical, biotechnology and government organizations and has over 20 publications and co-authored two books.

(8) Fume Hood Damage by Hot Acids
The use of hot acids in academic research is dangerous and expensive from a facilities perspective. The attendee will learn about the safety hazards associated with common research processes. He/She will also learn how long it takes for a particular research process to degrade the ventilation system used for it, the kinds of remediation mechanisms available, and the relative cost of remediation. Attendee will see pictures of several different hot acid processes used primarily in land grant universities and research institutions. Kjeldahl digestions, perchloric digestions, hydrofluoric acid use, tissue dissolving, art and computer board etching, and other processes will be considered. Stainless steel hoods, ductwork, fans and stacks are readily degraded by these acids, creating serious health and safety problems, and expensive correction challenges. There will be a brief comparison of the damage caused by cold acid use (again considering several different processes). The extent of the destruction by both hot and cold acid use will be shown, including damage to ductwork, fans, stacks and rooftops. Description of the damages caused by these processes is followed by a presentation of "fixes" considered and implemented at WSU. These "fixes" include the installation of plastic ductwork and fans, the use of reduced quantities of reagents, the use of reduced temperature experiments, and alternative methods of analysis to hot acid digestions.
Presenter
Russell M. Schaff, Washington State University
schaffr@wsu.edu
Master of Science in Public Health, University of Washington More than 20 Years Experience in Laboratory Safety, mostly at WSU Currently Facility Health and Safety Coordinator at WSU, working with design and construction of buildings and equipment.

(9) Development and Implementation of Environmental, Health and Safety Management Systems at MIT
University EHS departments are increasingly being challenged to provide increased levels of services while resource allocations are reduced. Many universities are seeking to improve their management systems to meet this challenge; as many private sector corporations have done. Although management system frameworks have been documented in the USEPA National Enforcement Investigation Center's Compliance Focused Environmental Management System (EMS) Guidance, the International Organization for Standardization ISO 14001 EMS Standard, the OHSAS 18001 occupational health and safety management system and others, development and implementation approaches vary considerably. Engaging people that will work within the newly emerging management system is key to successful implementation. The culture at the university must evolve and grow rather than change or adjust. The preservation of academic independence and good will among administrators and academics is paramount. MIT is creating an EHS management system that is optimized for an academic research university. The lessons and experiences learned along the way can serve the college and university sector at large. This presentation outlines MIT's EHS-MS development, lessons and experiences. Colleges and universities contemplating or embarking on an environmental health or safety management can evaluate MIT's system, design and learn of the difficulties and successes of MIT's development.
Presenter
William Van Schalkwyk, Massachusetts Institute of Technology
billv@mit.edu
Mr. Van Schalkwyk is the Director of MIT‚s Environmental, Health and Safety Programs within MIT‚s Environmental Programs Office and responsible for ensuring the development and implementation of MIT‚s EHS-Management System. He has been employed at MIT for over 6 years and has been involved in the EHS-MS from the outset.

(11) Labels and Labeling Systems for Labs: Safety and Compliance Enhancements
The labels on chemical containers and the MSDS for in-coming chemicals are the two main sources of safety information available to the average worker. This program reviews the origin of the Right-to-Know (RTK) label, the applicable OSHA regulations, and the implementation of the EH&S RTK label program in place here at Cornell. The use of posters and other labeling systems is also discussed.
Presenter
Thomas J. Shelley, Cornell University
tjs1@cornell.edu
Tom Shelley attended Bowling Green University majoring in geology and chemistry. Mr. Shelley’s working career has ranged from analytical work in industrial labs to being a research technician at Cornell University. Mr. Shelley has worked at Cornell University Environmental Health and Safety for the past thirteen years where he has been the Chemical Hygiene Officer for the past nine and one-half years.

(12) Developing a Coordinated Campus Building Emergency Response Team: The BERT Program
Learn what one university has done to prepare building occupants for emergencies or disasters on campus. A building emergency response program requires active participation from all levels of university personnel. Form a disaster/emergency planning committee. Safety and health professionals can initiate the development of a program by enlisting support and participation. Some essential elements of program development include; recognition of existing emergency plan deficiencies, identification of natural disasters and human activities capable of creating emergencies and determining the extent of risk posed by each, development of model plans for emergency response, communication with campus units to enlist key personnel as BERT leaders and members, training workshops to educate BERT teams in responsibilities and emergency drills to develop skill through practical application. Evaluation and continual updating of plans and participants are necessary to improve effective functionality of a comprehensive program.
Presenter
Jim Hancock, Southern Illinois University Carbondale
jhancock@cehs.siu.edu
Jim Hancock is a University Safety Officer with Southern Illinois University in Carbondale. He has a BA and MS degree in safety education from SIU. He has previous experience in both construction and general industry. Hancock has worked at SIU for five years and is the safety training coordinator for the carbondale campus.

(13) Catalog of Best Environmental Practices at Colleges and Universities
The C2E2 received a grant from EPA Region 1 to develop a template for a College/University Best Practices Catalog and to generate fourteen Best Environmental Practices. Tom Balf and Suzanne Howard of C2E2 compiled the catalog for EPA. This presentation will provide an overview of the catalog and highlight some of the identified best practices. The best practice catalog includes practices at a spectrum of colleges and universities (large and small, public and private) and identifies specific projects and programs as well as more far reaching institutional initiatives (e.g., performance reporting). The goal of this project is to develop BMPs that will be transferable to a broad cross-section of higher education. It is anticipated that this presentation will provide useful benchmark information as well as stimulate an engaging dialogue.
Presenter
Thomas P. Balf, Campus Consortium for Environmental Excellence
tbalf@c2e2.org
Thomas Balf is Programs Director for the Campus Consortium for Environmental Excellence. He has been working with the C2E2 and colleges/universities for the past six years on regulatory compliance issues, auditing, environmental management systems, performance reporting and best practices.

(15) Managing Select Agents on Campus
New Federal laws strictly regulate certain biological agents and toxins that are at risk for use in bioterrorism. In addition, the University of North Carolina at Chapel Hill has received specific biosecurity recommendations from the U.S. Department of Health and Human Services‚ Office of Inspector General, and the Centers for Disease Control and Prevention. In the last year, the University has instituted many new procedures and security measures to comply with these recommendations and laws, as well as the State of North Carolina‚s 2001 registration law. Additional physical security costs are likely to exceed $100,000. This paper explains the requirements and describes the compliance steps UNC has taken. As a member of a Council on Government Relations task force and the CSHEMA Government Relations Committee, the author has been involved in commenting on the new laws, as well as monitoring their implementation and enforcement. This will also be discussed.
Presenter
Peter A. Reinhardt, University of North Carolina
peter_reinhardt@unc.edu
Peter A. Reinhardt is the Director of Environment, Health and Safety at the University of North Carolina. He previously worked 21 years at the University of Wisconsin, last serving as their Assistant Safety Director. He coauthored Environmental Compliance Guide for Colleges and Universities and contributed to Prudent Practices in the Laboratory. Mr. Reinhardt has a B.S. in Biochemistry and an M.A. in Public Policy from the University of Wisconsin-Madison.

(16) Planning for Terrorism on Campus
College and university campuses are at risk of terrorism because of their population, cultural value and free access by the public. To prepare for this risk, the University of North Carolina at Chapel Hill in 2002 worked with UNC Hospitals, town officials and county emergency staff to design, conduct and evaluate a tabletop exercise of emergency plans for a terrorist incident on campus. The selected exercise scenario involved an I-131 dirty bomb detonated in the UNC basketball arena. In the exercise, the University was represented by the Department of Environment, Health and Safety (who led the exercise), the Department of Public Safety, Facilities Services, News Service and the Student Health Service. Preparation, as well as the exercise itself, turned out to be valuable in building relationships and improving communications. This paper will discuss the planning and exercise process, lessons learned, and other beneficial outcomes.
Presenter
Peter A. Reinhardt, University of North Carolina
peter_reinhardt@unc.edu
Peter A. Reinhardt is the Director of Environment, Health and Safety at the University of North Carolina. He previously worked 21 years at the University of Wisconsin, last serving as their Assistant Safety Director. He coauthored Environmental Compliance Guide for Colleges and Universities and contributed to Prudent Practices in the Laboratory. Mr. Reinhardt has a B.S. in Biochemistry and an M.A. in Public Policy from the University of Wisconsin-Madison.

(18) An Emergency Plan that Works
Public campuses offer unique challenges for life safety and public safety professionals. Session discusses how to establish a viable emergency response plan and implement a volunteer program for emergency evacuation and management that includes life safety, fire safety, and community partnerships in a public college setting. Attendees will learn emergency preparedness and response techniques to use in a "mall environment". Launch your own plan with our workable outline.
Presenter
Susan H. Cote, Risk Manager, Anne Arundel Community College
shcote@aacc.edu
Susan has been working in higher education for ten years and has a strong background in program management and human resources. Her experience includes five years as an employee safety officer, involvement with civil defense and working for the DOD.

(19) We Never Had a Problem Before
As safety professionals, how many times have we heard that declaration? This session provides the best answer to that statement and a plan for implementation of a new safety/risk management program in an existing culture of a small to mid-sized public college. Included are some great ideas for partnering in your own back yard. You will want an extra copy of the handout for your college administration.
Presenter
Susan H. Cote, Risk Manager, Anne Arundel Community College
shcote@aacc.edu
Susan has been working in higher education for ten years and has a strong background in program management and human resources. Her experience includes five years as an employee safety officer, involvement with civil defense and working for the DOD.

(20) Developing An Air Compliance Oversight Program For A Large University
The University of Washington was cited by the U. S. Environmental Protection Agency in 2000 for alleged violations of federal refrigeration rules. These violations dealt with record keeping and leak repair requirements for systems containing greater than 50 pounds of class I or class II refrigerants (Title VI of the federal Clean Air Act Amendments of 1990). The University’s Air Operating Permit (Title V of the Clean Air Act Amendments) became final in November 2001. The permit contains requirements for 17 sources of air pollution as well as conditions for handling and storing radioactive material and maintaining refrigeration equipment.
Presenter
Terry Nyman, University of Washington
terryn@u.washington.edu
Terry Nyman has over 30 years of experience dealing with air pollution control issues. He was Director of a regional air pollution control agency for 15 years and is currently employed by the University of Washington, working in their Environmental Health and Safety Department. Terry has a Bachelors Degree in geophysics and a Masters Degree in public administration. He is certified by the Air and Waste Management Association as a Qualified Environmental Professional.

(26) Striving for Sustainability at College and University Campuses
Environmental health and safety managers at colleges and universities often have a variety of responsibilities that can be potentially overwhelming. While gaining and maintaining compliance is a daunting task, campuses that have achieved compliance often strive to move beyond compliance towards sustainability. The first step in striving for sustainability is understanding the impact a college campus’s activities and facilities have on the environment. This presentation is designed to help environmental managers, facilities directors, and health and safety personnel understand how campus activities and operations can be conducted in a sustainable manner while reducing costs and adverse impact on the environment. It will discuss the concept of sustainability as it relates to colleges and universities, and how environmental managers can integrate their existing responsibilities with sustainability goals without compromising existing programs. Discussion will focus on practical, easily implemented, and cost-effective ideas for greening campuses and ways to work with other campus staff to minimize environmental impacts. Specific examples from a variety of colleges and universities will be provided, including creative suggestions concerning energy conservation, waste minimization, green construction, and environmentally preferable purchasing.
Presenter
Charlotte Perry, Woodard & Curran
cperry@woodardcurran.com
Charlotte Perry, a regulatory compliance specialist for Woodard & Curran, has conducted environmental compliance audits, environmental impact assessments, and sustainability studies for dozens of colleges and universities. Charlotte helps campuses achieve compliance and move beyond compliance to develop environmental sustainability programs that save time, energy, money, and minimize environmental impacts.

(29) Implementation of a National Program of Safety Management Benchmarking
Previous presentations to the Conference have outlined the way in which UK universities have developed a program of safety management audits. This is used in UK universities to assess the capability of departments to effectively manage their safety risks, and also as a benchmarking tool to help universities corporately. The audit program is now entering its third iteration. The presentation will review the current status of the program. It will outline the development of the question set of the current version, focusing on how the principles of the national guidance on safety management have been transposed into individual elements of an ideal safety management system. The performance standards for each element and hence the scoring and identification of key improvements will be discussed. Finally, the need for a benchmarking system to measure the contribution of universities to the UK’s Revitalizing Health and Safety initiative will be reviewed.
Presenter
Dr. Andrew Rankine, University of Glasgow
a.rankine@admin.gla.ac.uk
Drew originally trained as a biochemist and then became an Inspector for the Health and Safety Executive, the UK’s safety regulator. He is now EHS Director at the University of Glasgow, which is the fifth largest university in Britain. It has over 130 academic departments and 2600 faculty.

(30) Quality Grading of Fire Prevention Programs
How well is your fire prevention program working? What areas of your program need improvement? Periodically grading existing programs provides management information to evaluate program investments. This presentation identifies a format for grading your fire prevention program. Using four categories (planning, accountability, implementation and monitoring), program managers can numerically score 17 primary elements of a campus fire prevention program. Attendees should leave the presentation with a tool that can be used immediately when they return to campus to start the evaluation of their fire prevention program.
Presenter
Mike Halligan, University of Utah
mhalligan@ehs.utah.edu
Mike is the Associate Director of Environmental Health and Safety at the University of Utah. He is responsible for Fire Prevention and Special Events Safety planning. Mike holds has a MS degree in Architecture where he specialized in applying building, fire and life safety codes to historic structures. He chairs the Fire and Life Safety Committee for CSHEMA and is a certified ICBO plans examiner.

(31) Identification of Causes Outlining Fire Hazard Risk Associated with Circulating Water Bath Operations
In August 1999 and February 2002, after hour laboratory fires caused significant physical damage and invaluable research data losses at our institution. The official reports for the source of the fires were laboratory devices used to maintain constant temperature of fluids also known as circulating water baths. The implication of unsafe water baths received much skepticism. As a result, EHS conducted studies of water bath operations at 37, 55, 65 and 80 degrees Celsius. Test results displayed the normal on/off heating cycle patterns of water baths. However, activation of the high temperature safety sensor failed to completely stop the heating process causing total evaporation of the water tank reserve. In dry conditions, the device running temperatures except for 37 degrees Celsius caused flame ignition of the Plexiglas water tanks and fires. Based on these results, EHS concluded that a real fire safety hazard exists for circulating water baths left in operation without supervision.
Presenter
Esequiel "Zeke" Barrera, University of Texas Southwestern Medical Center
esequiel.barrera@utsouthwestern.edu
Education: B.S. in Biological Science with honors for excellence in research, University of California, Irvine. M.S. in Toxicology, Massachusetts Institute of Technology, Cambridge. Experience: Assistant Director of Environmental Health and Safety, Chemical and Biological Safety Officer for the University of Texas Southwestern Medical Center at Dallas (UTSWMC, 2001 to present). Senior Assistant Biosafety Officer and Laboratory Manager (1994 to 2001), Environmental Programs Office, Massachusetts Institute of Technology.

(32) An Internal Operating Procedure for IAQ Investigation and Remediation
October 2002, UNL implemented an Internal Operating Procedure for IAQ Investigation and Remediation. The procedure outlines the roles and responsibilities of EHS and Facilities Maintenance in responding to, investigating, and documenting IAQ calls as well as delineating minimum contractor requirements for remediation work. At the same time, a Safe Operating Procedure was sent to the Campus containing possible causes of IAQ problems, how to avoid creating problems, how to report a concern, and what will happen when they call.
Presenter
Nick Huser, CIH, CSP, University of Nebraska – Lincoln
whuser2@unl.edu
Nick Huser is the Assistant Director for Occupational Health and Safety in the Department of Environmental Health and Safety, University of Nebraska – Lincoln. Nick is a Certified Industrial Hygienist by the American Board of Industrial Hygiene and Certified Safety Professional by the Board of Certified Safety Professionals.

(33) Lessons from the Lab XL Project
The Lab XL project for regulatory reform for laboratory chemical waste has been in effect since September, 1999. The project includes 9 "Environmental Performance Indicators" which measure the implementation and success of the EMS-based Environmental Management Plan required under the Project Rule. This presentation will review trends in the results of these EPI's and describe some of the lessons the pilot schools have learned from the EPI's and the project in general.
Presenter
Ralph Stuart, University of Vermont
rstuart@uvm.edu
Ralph Stuart has been the Environmental Safety Manager at the University of Vermont since 1986. He has been involved in the development of the Lab-XL project since 1997.

(35) Cleanup of Legacy Wastes at a Small University
The result of limited resources and staff at smaller universities is the potential for chemical wastes and old and off spec materials to languish in laboratories, classrooms and storage areas, sometimes for years. Containers may deteriorate and leak, polymerizations and instability may occur, labels become illegible, and faculty and staff familiar with the materials may retire or leave. In addition, regulatory compliance is in serious jeopardy and employee safety can be compromised. This paper discusses the process of discovery and removal of chemical wastes and old and unused materials from a variety of locations at one University of Wisconsin campus. The paper will describe the systematic approach taken to find and removes the chemicals, the management of the chemicals and containers including health and safety issues, and steps the campus will take to better manage hazard wastes and old chemicals in the future. Participants, especially those at smaller campuses, will learn about the types of hazardous materials they may encounter during intensive inspections, ways to contain costs, and methods to get support for resources and expenses.
Presenter
Steven Carlson, CIH, CHMM, University of Wisconsin-Parkside
Steven.Carlson@uwp.edu
Steven Carlson is currently Risk Management Officer at the University of Wisconsin-Parkside, responsible for occupational safety and health, environmental compliance and risk management issues. He has a B.S. Industrial/Environmental Hygiene, UW-Parkside, MBA, UW-Milwaukee. His previous employment includes over 20 years of diverse environmental health and safety experience in consulting and the chemical industry.

(36) The EPA Self Audit/Self Disclosure Program: Our Experience
This presentation will review the Rutgers University self audit experience. Rutgers was recognized by the EPA as the first university in the country to negotiate a comprehensive agreement to use the EPA self audit program to audit and report violations of federal regulations. We will discuss why the self-audit approach was chosen, aspects of the negotiation, review the self-audit agreement, discuss the regulations audited and the nature of the violations reported.
Presenter
Michael Quinlan, Rutgers University
mquinlan@rehs.rutgers.edu
Mike serves as Director of the Rutgers University Environmental, Health, and Safety Department with over 25 years of experience in EHS.

(37) Increase the Effectiveness of Your Safety Committee
In 2002, UNL’s Landscape Service department sought a low-cost/large payback change in the administrative/advisory role of their safety committee. Four objectives were targeted to redefine the role of the committee members to make the group more action-oriented with annual tangible goals. The intent was to increase interest and give the members a real sense of accomplishment while helping the department achieve their 25% accident reduction goal. Working together with EHS, the committee reviewed their structure, recordkeeping and reporting practices. Expanded specialized training on safety topics was developed for members to help them with goal setting, hazard recognition and accident investigation processes. Improved communication through new safety training and awareness tools used on a regular basis has helped the department track it’s successful implementation.
Presenter
Lisa Tobiason, University of Nebraska - Lincoln
ltobiason2@unl.edu
Lisa Tobiason is a Safety Specialist in the Department of Environmental Health and Safety, University of Nebraska – Lincoln. Lisa has worked in the industrial and collegiate safety field for over nine years.

(38) 2002-2003 Lessons Learned from Campus Emergencies
Panelists
Ms. Marty Shaub (mshaub@ehs.utah.edu), University of Utah, Moderator; Panelists: Herb Wagner, Univ. of Arizona; Bill Loften, DelMar College; (others, to be determined).
Marty Shaub, Moderator, is the Director of Environmental Health and Safety at the University of Utah in Salt Lake City. Herb Wagner, Panelist, is the Associate Director for Risk Management & Safety at the University of Arizona. Bill Lofton, Panelist, is the Assistant Director for Environmental Health and Safety at Del Mar College.
How prepared is your campus to respond to severe storms, acts of violence, etc..? Five panelists will discuss lessons their campuses have learned as a result of out-of-course events this year. Incidents to be reviewed include a tornado, faculty shootings, bomb threats resulting in a full campus evacuation, etc., etc.

(41) Environmental Virtual Campus (EVC): A Free On-line Tool for Improving College and University Environmental Performance
Among the biggest challenges facing colleges and universities is the sheer number of environmental regulations that govern their activities. Schools are particularly challenged by these requirements because they tend to be highly decentralized, have significant student and researcher turnover, and generate a wide variety of wastes. Massachusetts Institute of Technology (MIT) has developed for public use an innovative, web-based Environmental Virtual Campus (EVC) to improve campus environmental management, including both compliance-related topics and “green” practices, including recycling and pollution prevention. The site allows users to “navigate” a typical campus and identify the regulatory requirements and best management practices applicable to various regulated areas. The nine areas featured include: a laboratory; a central hazardous waste storage area; a power/heating plant; an auto/grounds maintenance area; a residential area; a food service area; a Medical center a graphic arts/theatre department; and drains and sewers. The EVC focuses on six regulatory areas: RCRA; above-ground and underground storage tanks; the Clean Water Act, including Spill Prevention Control and Countermeasure (SPCC) and National Pollutant Discharge Elimination System (NPDES) regulations; the Clean Air Act; and TSCA. These topic areas were chosen because they have wide applicability to potential users. The EVC is freely available on the Internet.
Presenter
James T. Curtis, P.E., LSP, Massachusetts Institute of Technology
curtisjt@mit.edu
James T. Curtis, P.E., LSP is Assistant Chief Project Manager – EHS Management System and Environmental Officer within MIT’s Environment, Health, and Safety (EHS) Office. He has more than 16 years’ experience in the EHS field. He holds a BS (Princeton University) and a MS (Northeastern), both in Civil Engineering.

(43) Improving Communication with Academic Units
This investigation into communication with academic units will discuss options that you may be able to incorporate into your programs to make them more effective. Among the topics that will be discussed are: adjusting your vision to produce win-win situations, the benefits of partnering in the education process, developing communication networks through department business managers and research group contacts, making use of your campus academic storeroom systems to improve safety on campus, assisting in developing safety budgets for the academic units and getting the most out of your website.
Presenter
John E. Pingel, University of Illinois at Urbana-Champaign
j-pingel@uiuc.edu
John supervised the chemistry laboratories at Illinois eight years and has since coordinated the College of LAS safety program at Illinois seven years. A member of ACS, AIHA and ASSE, he contributed to Prudent Practices in the Laboratory and is a primary author of Science Safety Handbook for Illinois Schools.

(44) Health and Safety Management Information System
EHS departments today need a mechanism in which to streamline processes in addition to providing real time assistance and justification of program resources. This is especially needed in an age when growth of staff does equate with the intensification of research and regulatory requirements. This presentation will cover the management information system that the Department of Environment, Health and Safety at the University of North Carolina at Chapel Hill has developed and implemented. A review of this extensive data management system will illustrate how tracking, trending, reporting is used to effectively and efficiently improve EHS services. Specific examples will demonstrate how EHS targets safety deficiency through the trending of inspections and/or workplace injuries/ illnesses at UNC-CH. How the management information system is utilized to provide faster two-way communication with departments, employees, upper administration and regulatory agencies. Lastly, how EHS utilizes HASMIS trending and reporting capabilities to justify financial resources needed in terms of staff and/or other expenditures.
Presenter
Mary Crabtree, University of North Carolina at Chapel Hill
mary_crabtree@unc.edu
Mary Crabtree is the Workplace Safety Manager for the University of North Carolina at Chapel Hill‚s Environment, Health and Safety department. She has worked in the field of Health and Safety for over 10 years and has a Bachelors of Art from the University of North Carolina at Chapel Hill.

(45) Tools and Techniques for Encouraging Fire Safety
Improvements to environmental health and safety programs take coordination, time, and resources. The University of Texas System has worked to develop methods for encouraging fire safety improvements at its fifteen campuses by developing outreach programs, sponsoring professional development for its fire safety professionals, and fostering partnerships with regulators. These proactive approaches have allowed the University of Texas System to realize significant improvements in fire safety throughout its System. This presentation will highlight the University of Texas System's newly implemented initiatives and will offer insight as to how similar initiatives can we implemented at other institutions.
Presenter
Amy Condon, University of Texas System Administration
acondon@utsystem.edu
Ms. Condon graduated from Keene State College in Keene, New Hampshire with a degree in Occupational Safety. Amy has nine years of experience working in the health and safety field, including just over three years with the University of Texas System. Before working with U.T. System, Amy worked in the insurance and transportation industries. Amy‚s primary focus at U.T. System is in physical safety including occupational safety, fire and life safety, fleet safety, and construction safety.

(48) A Case Study in an actual University Setting of developing an EMS Program
EPA Region 1, U Mass Lowell Training Center and Triumvirate Environmental joined together and formed an Environmental Management System (EMS) committee with the goal of developing an EMS program to be implemented in colleges/universities in Region 1 New England. This program is the first of its kind within the higher education sector in combining three schools from different sectors (public or private), of different sizes, different academic backgrounds, and different levels of funding. University of New England (UNE), University of Massachusetts-Amherst and Wentworth Institute of Technology were chosen to participate in the first phase of this program. This presentation will be based on a case study that was performed on UNE's development of a program, implementation of the system, benefits resulting from the initiative and lessons learned of developing an EMS in the c/u setting. A session attendee can gain insight on: Why a C/U should develop an EMS How does a C/U develop an EMS How does a C/U incorporate its existing program into an EMS The benefits of developing an EMS UNE's lessons learned from developing an EMS Money spent vs. money gained This is an excellent opportunity to understand why EMS programs within your C/U will.
Presenter
Bryan Guimar, Triumvirate Environmental
bguimar@triumvirate.com
Bryan is responsible for managing an existing client base and expanding business development for clients. He provides service consultation in various environmental areas including planning and development, regulatory and technical updates, and overall project coordination. Bryan is the lead on the EMS program for Wentworth University. He plays a central role in implementing and developing the environmental management system (EMS). He works about 8 hours per week on the program for Wentworth University. Bryan has a degree in Civil/Environmental Engineering and Art. He is a certified environmental compliance manager, Registered environmental manager, Certified Hazardous Material Manager and is fully trained in OSHA 40/64 hour hazardous response, emergency response incident commander, confined space and level A certified, reactive chemical training, and laser safety training. He has a Massachusetts municipal wastewater class II license and over 400 hours logged time in Level B Protection.

(50) A World Chemical Database
A world chemical database should be one capable of delivering information in many of the world's languages and in the formats required by various governing agencies. In addition, it should contain sufficient regulatory information to allow the user to grasp a chemical's regulated status in any part of the world where that chemical might be manufactured, transported, or used. The ChemWatch database will be demonstrated and shown to be such a world chemical database.
Presenter
James L. Wood, ChemWatchNA/Global Chemical Data, Inc.
jwood@chemwatchna.com
James Wood is President of Global Chemical Data, Inc. representing ChemWatch in the western hemisphere. He has a Ph.D. from Vanderbilt, a former college chemistry professor, and coauthor of over a dozen college chemistry textbooks.

(51) Comprehensive Campus Chemical Tracking
Comprehensive Campus Chemical Tracking - The University of Georgia has recently completed an intensive design, development and implementation of a full-spectrum chemical management solution, with the capability of tracking chemicals and controlled substances from point of entry as inventory to point of exit as waste. This innovative solution makes chemical inventory management an effortless and simple process by reducing the amount of labor and frustration involved in tracking chemical inventory and associated waste; empower users with information presented in a well-organized, concise and highly-usable manner; integrates with existing procurement and financial management systems; reduces overall labor, administration, paper and surplus costs resulting in significant annual savings; and readily facilitates regulatory compliance by providing the framework in which all governing agencies can monitor and control chemical inventory. The complete process, from the creation of a stakeholder task force, proper identification of critical requirements through delivery and implementation of the program, will be discussed.
Presenter
Ken Scott, University of Georgia
kscott@esd.uga.edu
Ken Scott is the Associate Vice President of the University of Georgia Environmental Safety Division, a position he has held since 1999. He has previously worked for Texaco as an environmental health and safety coordinator, right-of-way representative, terminal manager, and project engineer. He is responsible for management of the University of Georgia‚s Environmental Safety Division with programs in asbestos, biosafety, emergency operations, environmental health, hazmat response, hazardous waste, laboratory safety, radiation safety, right to know, and regulatory compliance. He is a member of several strategic planning groups tasked with regulatory compliance, homeland security, Patriot Act implementation and capital and facilities planning. He was the recipient of the Distinguished Service Award from the Board of Regents‚ Facilities Office for 2002. Under his direction, the division received the Governor‚s Award for Pollution Prevention in the academic category for both 2000 and 2002 and the National Safety Council Campus Safety, Health, and Environmental Management Association Award of Commendation for 2001. Mr. Scott received his bachelors degree at California State University-Chico.

(52) Emergency Response Information - Negotiated Information to Improve Cooperation
Emergency responders such as fire departments, police departments and other governmental agencies often have expectations regarding the content of emergency response information that go beyond what is mandated by regulations. This presentation will discuss the collaborative process, negotiated information packet (Building Specific Site Plans) and ongoing collaborations with City agencies. An after hours incident involving a small chemical spill resulted in disagreement with the Philadelphia Fire Department and License and Inspections first-responders over what chemical hazard information the Penn was required to provide for its research laboratories. Penn was issued a notice of violation for not providing the information the City agencies expected. Subsequently, Penn convinced the City it requirements for providing chemical information for laboratory buildings. However, the City desired supra-regulatory information. Penn realized that it could improve its working relationship with the Philadelphia emergency response agencies by formalizing the information that would be made available to first-responders during the early phases of an emergency in a building containing hazardous materials, without incurring a legal obligation to do so. To this end - improved working relationship - Penn entered into a collaborative negotiation with City agencies and now provides information beyond that which is required by regulation.
Presenter
Matthew D. Finucane, CIH, University of Pennsylvania
matt@ehrs.upenn.edu
Matt Finucane is Director of the University of Pennsylvania's Office of Environmental Health and Radiation Safety in Philadelphia, Pennsylvania; Matt is certified industrial hygienist. Matt has been a CSHEMA member for over 20 years. Matt serves on CSHEMA's Executive Committee.

(53) Dehumidification, Visual Inspection and Evaluation as a Means to Identify and Contain Mold Colonization After a Disaster
On 08 December 2002 the U.S. Territory of Guam was struck by Supertyphoon Pongsona. What followed for the University, the island and the island residents was two months without electricity, non-potable water, and microbial proliferation. Indoor air quality degraded from that found in the typical tropical environment to an atypical, abnormal water saturated environment. The lack of power to extract water or even to begin the drying process only exacerbated the situation. An investigation was conducted to determine the nature and extent of colonization and to provide guidance on the necessary remedial actions. Attendees will learn the importance of visual inspection, water/moisture removal as a means to control microbial growth as well as the necessity to remove the source of microbial contamination.
Presenter
M.C. Hull, Air Quality Sciences-Building Consulting, Inc
mchull@aqs.com
MC is currently a senior industrial hygienist and biosafety specialist for Air Quality Sciences-Building Consulting. Prior to her employment with AQS she was the director of environmental health and safety at San Diego State University for 8 years. Prior history includes tenure with biotechnology and UCLA.

(96) Technical Presentations
Presenter
Various Exhibitors

(97) CSHEMA Accreditation Program - Roundtable
Moderator: David Drummond (DDRUMMOND@fpm.wisc.edu), University of Wisconsin-Madison
Participants: May include Steve Benedict, Bob Emery, Marc Gomez, Marty McDougall, Peter Reinhardt, Andy Garcia-Rivera, Marty Shaub, Ara Tahmassian, and others.

(98) CSHEMA 2003 Award-Winning Website Presentation
Moderator: James Jaeger (jjaeger@admin1.umaryland.edu), University of Maryland-Baltimore
Winner: To be announced during Tuesday's awards luncheon. (See the schedule.)

(99) Current EPA Issues involving College and University Environmental Programs
Moderator: Cheri Hildreth (cheri.hildreth@louisville.edu), University of Louisville
Panelists: Peter Schneider, Boston University; Michael Quinlan, Rutgers University; Dwight Hagihara, Washington State University.

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Technical Program: Abstracts & Presenters

Technical Program:
Abstracts & Presenters